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If your company currently has a 401(k) plan or other retirement plan and is interested in converting that plan to a run-it-yourself 401(k) Easy plan, please complete the below Conversion Plan Order Form.

-- For any conversion plan customization item about which you are undecided or would like some help or additional information, please mark the "contact us with help..." button.

-- If your company DOES NOT currently have a 401(k) plan or other retirement plan, please use our First Plan Order Form.

-- For One-Person 401(k) plans, please click here.

What happens then?

-- A 401(k) Easy representative will call you to go over any items about which you marked "unsure" and to collect additional information needed for your plan's official Summary Plan Description (SPD) and Prototype Plan Adoption Agreement.

-- As soon as we receive your $495 401(k) Easy first-year-only setup fee (this fee is nonrefundable), we'll customize your software and process your SPD and Adoption Agreement.

-- We'll send you drafts of your SPD and Adoption Agreement to you for your review and signature. You'll also be given the opportunity to download a pdf of the actual IRS-approved Prototype Plan Document should you wish to review this detailed, 98-page document.

-- After reviewing your SPD and Adoption Agreement, you'll sign the Adoption Agreement if the two documents meet with your approval then send it back to us with your annual fee (that's the fee that varies with plan size). Your annual fee is fully refundable under our 60-day money-back guarantee should you be dissatisfied with any aspect of your customized 401(k) Easy system.

-- As soon as we receive your signed Adoption Agreement and payment we will ship your customized software and companion materials. We will also supply you with the name and contact information of your 401(k) Easy Setup Consultant, who will help you get your plan up and running -- should you need any help!

Depending on how quickly you get back to us, the whole process typically takes less than two weeks!

 


 

Conversion Plan 401(k) Easy Order Form
for converting existing 401k or other qualified retirement plans into 401(k) Easy run-it-yourself plans (NOTE: though SARSEPS have many 401k characteristics, including a payroll deduction feature, they cannot be converted to 401k plans under current IRS regulations).

1) Will this be your company's first 401k plan or are you replacing an already-existing plan?

First 401k plan (STOP!!! Please use our First Plan Order Form instead of this Plan Conversion Order Form. Thank You.)

Already-existing 401k plan to be converted to a 401(k) Easy 401(k) plan

Part I:Company Information...

2) Company name:

3) Contact person:

4) Title:

5) Phone:

-

6) Fax:

-

7) E-mail:

8) Your 401(k) decision-making role:

Sole decision maker

Making recommendation

Leading committee to gather information

Member of committee to evaluate options

Interested employee

Unsure. Please contact me with help regarding this item.

9) Company address:
10) City:
11) State:

12) Zip:

9-12alt) Company
mail-to address:

Use address listed above as mail-to address

Use other address:

13) Federal ID number:

1) Employer federal I.D. number:

2) Plan/trust federal I.D. number (if different from Employer I.D. number):

14) Date business commenced:

15) Type of entity:

Please indicate your company's type:

S Corporation

Professional Service Corporation

C Corporation

Sole Proprietorship

Partnership

Limited Liability Company taxed as (check one)...

Partnership or Sole Proprietorship
Corporation
S Corporation

other:

 

Is your company a member of a controlled group?  

Yes No Unsure. Please contact me regarding this question.

Is your company a member of an affiliated service group?

YesNoUnsure. Please contact me regarding this question.

16) # of employees
on payroll:

17) Fiscal year on which business is run:

January 1 - December 31

Other:

Unsure. Please contact me regarding this item.

18) Computer system:

401(k) Easy runs on Windows 98 and above. Is your computer running Windows 98 or above?

Yes

No

Unsure. Please contact me regarding this item.


 

 

Part II:Plan Information...

Note:

Complete the below ONLY if your company already has a retirement plan and will be having 401(k) Easy replace that plan.

If the 401(k) Easy plan will be your company's first retirement plan ever, please use our First Plan Order Form instead of this Plan Conversion Order Form. Thank you.

... regarding your existing plan and its conversion into a 401(k) Easy 401(k) plan

19) What type of plan do you want converted into a 401(k) Easy plan?

Profit-sharing plan (without 401k features)

Defined benefit plan

Other (please describe):

Unsure. Please contact me with help regarding this item.

Exact name of your current plan as listed on your current plan documents

20) Approximate size,
in assets,
of your existing plan:

No retirement plan (STOP!!! Please use our First Plan Order Form instead of this Plan Conversion Order Form. Thank You.)

Less than $250,000

$250,001-$500,000

$500,001-$10,000,000

More than $10,000,000

Unsure. Please contact me regarding this item.

21) Potential size,
in number of employees,
of your 401(k) Easy plan:

Number of full-time employees currently on your payroll:

2-4

5-10

11-15

16-20

21-25

26-30

31-35

36-40

41-45

46-50

more than 50

Unsure. Please contact me regarding this item.

22) Existing plan's in-house Plan Administrator:

Please name your company's in-house plan administrator (that is, the person at your company who has been handling any 401(k)-related matters and interacting with the outside administrator servicing your plan). Please include his/her title (such as "Controller"), if applicable:

Administrator's phone number: , and e-mail address is .

23) ...and for your
401(k) Easy plan?

Will the same person serve as Plan Administrator for your 401(k) Easy plan?

Yes

No. will serve as Plan Administrator for our 401(k) Easy plan. His/her phone number is , and e-mail address is . His/her title is .

24) Existing plan's Trustee(s):

Please name your existing plan's Trustee(s), including his/her/their title(s) (such as "CFO"), as applicable:

Current plan's Trustee(s) phone number(s):

25) ...and for your
401(k) Easy plan?

Will the same person(s) serve as Trustee(s) for your 401(k) Easy plan?

Yes

No

If "No", please name the Trustee(s) for your 401(k) Easy plan. Please list each new Trustee's name, title and phone number:

26) Compliance test history for your existing plan:

Did your plan pass last year's compliance tests?

Yes 

No

Unsure. Please contact me regarding this item.

Does your plan limit the definition of Highly-Compensated Employees to "the top 20% of employees"?

Yes 

No

Unsure. Please contact me regarding this item.

Do you want to change this definition for your 401(k) Easy plan?

Yes

No

Unsure. Please contact me regarding this item.

Is your plan currently top-heavy?

Yes

No

Unsure. Please contact me regarding this item.

Date of last battery of compliance tests:

Unsure. Please contact me regarding our last battery of compliance tests.

27) 5500 Series filing:

For what year was your last plan 5500 series filing with the IRS?

Unsure. Please contact me regarding our last 5500 series filing year.

Date filed (month, year):

Unsure. Please contact me regarding our last 5500 series filing date.

28) Plan Year
for your existing plan:

On what Plan Year does your existing plan operate?

Calendar year (January 1 - December 31)

Other:

Unsure. Please contact me regarding this item.

29) Plan inception date
for your existing plan:

When was your current plan established?

month: year:

Unsure. Please contact me regarding this item.

30) Age requirement used for participation
in your existing plan:

What age requirement is currently being used for participation in your existing company plan?

None

20 1/2

21

Other (please specify):

Unsure. Please contact me regarding this item.

31) ...and for your
401(k) Easy plan?

What age requirement do you want use for your 401(k) Easy plan?

Keep existing plan's age requirement for 401(k) Easy plan

Change age requirement to "None" for 401(k) Easy plan.

Change age requirement to "21" for 401(k) Easy plan.

Change age requirement to for our 401(k) Easy plan.

Unsure. Please contact me with help regarding our 401(k) Easy plan age requirement.

32) Length of service requirement for participation
in your existing plan:

What length of service requirement is currently being used for participation in your existing company plan?

None

Three (3) months of service

Six (6) months of service

1 year of service

Other (please specify):

Unsure. Please contact me regarding our current length of service participation requirement.

33) ...and for your
401(k) Easy plan?

What length of service requirement do you want use for your 401(k) Easy plan?

Keep existing plan's length of service requirement for our 401(k) Easy plan.

Change length of service requirement to "None" for our 401(k) Easy plan.

Change length of service requirement to "Three (3) months" for our 401(k) Easy plan.

Change length of service requirement to "Six (6) months" for our 401(k) Easy plan.

Change length of service requirement to "One (1) year" for our 401(k) Easy plan.

Change length of service requirement to "" for our 401(k) Easy plan.

Unsure. Please contact me regarding our 401(k) Easy plan length of service requirement.

34) Participation exclusions
in your existing plan:

Does your current plan exclude any categories of employees from participation?

Yes

No

Unsure. Please contact me regarding participation exclusions used in our existing company plan.

If "Yes", please identify the classes of employees currently excluded from participation in your existing company plan: (check all that apply)

Union members

Non-resident aliens

Other:

35) ...and for your
401(k) Easy plan?

Do you want your 401(k) Easy plan to exclude any categories of employees from participation?

Yes

No

Unsure. Please contact me regarding participation exclusions for our 401(k) Easy plan.

If "Yes", please identify the classes of employees you'd like excluded from participation in your 401(k) Easy plan: (check all that apply)

Union members

Non-resident aliens

Unsure. Please contact me regarding what participation exclusions to use for our 401(k) Easy plan.

36) Automatic enrollment
in your existing plan:

Does your plan currently use automatic enrollment?

Yes No  Unsure. Please contact me regarding this item.

If "Yes", what is your current plan's default contribution level for automatically enrolled participants?

Not applicable. Auto enrollment is not currently used in our existing plan.

3% 4% 5%

Unsure. Please contact me regarding this item.

37) ...and for your
401(k) Easy plan?

Do you want your 401(k) Easy plan to use automatic enrollment?

Yes No Unsure.  Please contact me regarding this item.

If "Yes", what would you like the default contribution rate to be for automatically enrolled participants?

Not applicable. Do not want auto enrollment used in our 401(k) Easy plan.

3% 4% 5%

Unsure. Please contact me regarding using auto enrollment in our 401(k) Easy plan.

38) Employer contributions
in your existing plan:

Your company can contribute to plan participants' accounts in either (or both) of two ways: (1) matching contributions and/or (2) profit-sharing contributions. Matching contributions are defined in terms of participant contributions (e.g., 50¢ contributed by the employer for each dollar contributed by the plan participant), whereas profit-sharing contributions are tied to some other variable, such as compensation.

1) What MATCHING CONTRIBUTION formula is currently being used in your existing company plan?

No employer matching contributions are being made.

Our company makes matching contributions at a rate of % (e.g., 50%) to each dollar our participants defer into the plan.


Our company makes matching contributions at a rate of % (e.g., 50%) to each dollar our participants defer into the plan, up to a maximum annual matching contribution of $ per participant per year.

Other:

Unsure. Please contact me regarding our existing plan's matching contribution formula.

2) Has your company made any PROFIT-SHARING CONTRIBUTIONS in your existing company plan?

No profit-sharing contributions have been or are being made in our existing plan.

Yes. our company has made/does make profit-sharing contributions in our existing plan.

Unsure. Please contact me regarding profit-sharing contributions made to our existing plan.

39) ...and for your 401(k) Easy plan?

1) Do you want to use a different MATCHING CONTRIBUTION formula for your 401(k) Easy plan?

Use our existing plan's matching contribution formula for our 401(k) Easy plan.

Change our matching contribution formula for our 401(k) Easy plan to "None".

Change our matching contribution formula for our 401(k) Easy plan to a rate of % (e.g., 50%) to each dollar our participants defer into the plan.

Change our matching contribution formula for our 401(k) Easy plan to a rate of % (e.g., 50%) to each dollar our participants defer into the plan, up to a maximum annual matching contribution of $ per participant per year.

Change our matching contribution formula for our 401(k) Easy plan to the following:

Unsure. Please contact me regarding the matching formula for our 401(k) Easy plan.

2)Would your company like to have the option of being able to make DISCRETIONARY EMPLOYER CONTRIBUTIONS (i.e., profit-sharing contributions) to employees' accounts?

No, we do not want the option of even possibly making profit-sharing contributions.

Yes, our company will POSSIBLY make profit-sharing contributions in an amount to be determined by our company. AND DOES NOT want contribution amounts to be limited to current or accumulated net profit. (Checking this option in no way obligates your company to making any actual contributions, it simply leaves open the possibility that you might.)

Yes, our company will POSSIBLY make profit-sharing contributions in an amount to be determined by our company AND DOES want contribution amounts to be limited to current or accumulated net profit. (Checking this option in no way obligates your company to making any actual contributions, it simply leaves open the possibility that you might.)

Unsure. Please contact me regarding profit-sharing contributions.

40) Vesting of employer contributions
in your existing plan:

1) What vesting formula is currently being applied to any EMPLOYER MATCHING CONTRIBUTIONS being made in your existing company plan?

Not applicable (no matching contributions being made) (SKIP TO NEXT SECTION: Loans)

2) What vesting formula is currently being applied to any EMPLOYER PROFIT-SHARING CONTRIBUTIONS being made in your existing company plan?

Not applicable (no profit-sharing contributions being made) (SKIP TO NEXT SECTION: Loans)

41) ...and for your 401(k) Easy plan?

"Vesting" refers to ownership. For instance, if you pick Schedule D below and a plan participant leaves your company after 2 years, he or she will only be entitled to 20% of any relevant employer contributions made by your company to his or her account. The remainder will go into a pool that your company can choose to use for employer contributions owed to other participants.

What vesting formula do you want to use for any employer contributions? Mark your choice for any profit-sharing contributions in column P-S Contribs and for any matching contributions in column Match Contribs.

P-S
Contribs
Match
Contribs

Vesting Schedule
Not applicable (no employer contributions, so no vesting)
SCHEDULE A: 100% immediate vesting

SCHEDULE B:

0-2 years
3 years


=
=


0% vested
100% vested

SCHEDULE C:
WARNING: not recommended due to likelihood of causing top heavy testing problems.

0-4 years
5 years


=
=


0% vested
100% vested

SCHEDULE D:

0-1 years
2 years
3 years
4 years
5 years
6 years


=
=
=
=
=
=


0% vested
20% vested
40% vested
60% vested
80% vested
100% vested

SCHEDULE E:

1 year
2 years
3 years
4 years


=
=
=
=


25% vested
50% vested
75% vested
100% vested

SCHEDULE F:

1 year
2 years
3 years
4 years
5 years

=
=
=
=
=

20% vested
40% vested
60% vested
80% vested
100% vested

Other:

 

 

42) Loans
in your existing plan:

Does your existing plan currently allow for 401(k) loans?

Yes (approximate number of outstanding loans: )

No

Unsure. Please contact me regarding this item.

43) ...and for your 401(k) Easy plan?

Do you want your 401(k) Easy plan to allow for new 401(k) loans?

Yes

No

Unsure. Please contact me regarding this item.

44) Investments offered in your existing plan:

Please list the investments currently being offered within your company plan:

45) ...and for your 401(k) Easy plan?

Do you want to continue offering these investments within your 401(k) Easy plan, or would you prefer to have 401(k) deferrals from the plan conversion date forward go into a different set of investments (existing deferrals will stay in the funds in which they are currently invested):

Unsure. Please contact me regarding investment offerings for our 401(k) Easy plan.

Continue with existing plan investments (SKIP TO NEXT SECTION: Shopping Cart)

Have new deferrals go to a new set of investments, as defined in your responses to questions 46 and 47, below.

46) 401(k) Easy plan investments
INVESTMENT TYPE:

(
view investment listings)

Please indicate the type of investments you prefer for your 401(k) Easy plan:

Not applicable; keep our existing plan's investments for our 401(k) Easy plan

Participant-Directed Brokerage Accounts only

Participant-Directed Brokerage Accounts PLUS a family of No-Load Mutual Funds

No-Load Mutual Funds only

Unsure. Please contact me regarding the type of investments to offer within our 401(k) Easy plan.

47) 401(k) Easy plan investments
INVESTMENT CHOICE:

(
view investment listings)

Please indicate the FAMILY of funds and/or the brokerage account you wish to offer within your 401(k) Easy plan (for example, T. Rowe Price mutual funds or Charles Schwab OneSource brokerage accounts). If you have not already done so, you should look through our investment listings to view your options:

Not applicable; keep our existing plan's investments for our 401(k) Easy plan.

New investment family or brokerage account for our 401(k) Easy plan:

Unsure. Please contact me regarding the exact investment family or brokerage account to offer within our 401(k) Easy plan.

48) Safe Harbor Designations:

The IRS allows 401k plan sponsors an alternative to subjecting their 401k plans to annual discrimination testing. The safe harbor method of plan operation lets employers instead make certain contributions to the plan, with immediate vesting of the contributions to employees' 401k accounts.

Do you want to operate your 401(k) Easy plan as a safe harbor 401(k) plan?

Yes

No (you can skip the rest of this section 32)

Unsure. Please contact me regarding operating our 401k plan as a safe harbor plan.


If you are choosing to operate your 401k plan as a safe harbor plan, which employer contribution formula would you like to employ?

Not applicable (don't want to use the safe harbor method)

Make a qualified nonelective contribution equal to 3% of compensation to each eligible employee's account. (Note: Qualified nonelective contributions are made to ALL eligible employees accounts, regardless of whether the persons participate in the company 401k plan.)

Make a dollar-for-dollar matching contribution to non-highly-compensated employees on salary deferrals up to 3% of compensation and 50¢ to the dollar matching contributions to non-highly compensated employees on salary deferrals of 3% to 5% of compensation, making sure not to exceed these rates in any matching contributions made to highly compensated employees. (Note: Matching contributions, because they're based upon salary deferral amounts, are made only to currently-participating employees' 401k accounts.)

Unsure. Please contact me regarding the type of 401k safe harbor contribution to make.


If you are choosing to operate your 401k plan as a safe harbor MATCHING CONTRIBUTION plan, how often do you want your employer contributions to be made?

Not applicable (don't want to use the safe harbor method)

Annually

Per payroll period

Per month

Per quarter

Unsure. Please contact me regarding the frequency of making our 401k safe harbor employer contributions.


 

 

Part III:401(k) Easy Purchase...

49) Annual Fee (based on plan size):

(401(k) Easy is licensed on a calendar year basis, which requires the purchase of a new license at the beginning of each New Year)

Plan Size

Annual Fee
2-4 eligible employee $495 a year
5-10 eligible employees $695 a year
11-15 eligible employees $795 a year
16-20 eligible employees $995 a year
21-25 eligible employees $1195 a year
26-30 eligible employees $1395 a year
31-35 eligible employees $1595 a year
36-40 eligible employees $1795 a year
41-45 eligible employees $1995 a year
46-50 eligible employees $2195 a year
more than 50 eligible employees ($2195 plus $200 per each add'l '5 participants' pack)
50) $495 FIRST-YEAR-ONLY setup fee
(Remember, this fee, unlike the above money-back guaranteed Annual Fee, is
NONREFUNDABLE but generally tax rebatable.
We encourage prospective clients to try our free Demo
to make sure they like 401k Easy Online before they have us set up a customized a system for them.)

51) TOTAL (annual + setup fee):
Additional items:
Please check off each additional item that is relevant to your plan.
52) Conversion of an existing plan into a 401(k) Easy plan:

-- NO CHARGE --
 
Part IV:Payment Preference...
NO PAYMENT IS DUE AT THIS TIME.
We will contact you within 24 hours of receiving your order to confirm your designations, answer any questions you have, and give you quotes on any Additional Items you've requested.

55) Do you prefer to be contacted regarding your order by telephone or e-mail?

contact by phone

contact by e-mail

When your 401(k) Easy representative calls you to go over any items about which you marked "unsure" and to collect additional information needed for your plan's official Summary Plan Description (SPD) and Prototype Plan Adoption Agreement, you will be able to pay your 401(k) Easy customization fee using your Visa, Mastercard, American Express Card, or by check through the mail; there is a five-day holding period on all check orders.

As soon as we receive your payment we will customize your software, prepare official documents for your review, then send out your customized system. You can have your 401(k) up and running within two weeks -- or less!

56) How will you prefer to pay for your 401(k) Easy system when we contact you?

 

* Pension Systems Corporation does not add credit card processing fees to Mastercard or Visa transactions, but adds a $25 processing fee to all American Express transactions.

credit card* via phone

credit card* via e-mail

check


Part V:How did you hear about us?

56) One last thing before you submit your order: Please tell us how you heard about 401(k) Easy!

Financial planning professional, friend or colleague. Please list the person and/or company name:

Linked to the 401(k) Easy website from another website. Please tell us the name of the site and/or company sponsoring it:

Web search. Please list the browser and search term(s), if you remember them (e.g., Netscape, 401k software):

Business or trade publication. Please give the name of the publication:

Other. Please explain:

Tell a friend about 401k Easy!

Become a 401k Easy Referral Partner!

Earn $$$ for every company
you send to us that adopts a 401(k) Easy run-it-yourself 401(k) plan!

Sign up today -- it's free!

58) Now please look over our User's Agreement, then submit your order or inquiry. (Submitting an order acknowledges that you have read and accept our User's Agreement but in no way obligates you to making any purchase.)


Pension Systems Corporation 
5160 Van Nuys Blvd., Suite 550   Sherman Oaks, CA   91403     
(800) 595-4015  phone         (800) 660-4092  fax         sales@401k-easy.com   email



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